Privacy Statement

SOTEAG Privacy Statement (“Website”) is owned and operated by the Shetland Oil Terminal Environmental Advisory Group (“SOTEAG”) which is the Environmental Consulting branch of The Sullom Voe Association Ltd (“company”), a private limited company, registered in Scotland (No. SC057974), whose registered office is Town Hall, Lerwick, Shetland, ZE1 0HB.

SOTEAG appreciates your interest in this Website and is committed to protecting and respecting your privacy.  This Privacy Policy details how your data is collected and used by SOTEAG.  For the purposes of the Data Protection Act (“Act”), SOTEAG is the data controller.

Contacting SOTEAG by e-mail
When providing SOTEAG with your contact details by emailing using the details provided on the Website, we will store your details in our contacts database.  If you do not wish us to retain your information please ensure to declare this within your email text.

Access to information through the SOTEAG website
If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures then you must treat such information as confidential, and you must not disclose it to any third party.
All text, images and other material on this website are owned by SOTEAG and may not be reproduced without prior written permission.

Personal information
When you request information through this Website, we capture personal information that you supply to SOTEAG through the use of response forms.  Such information may include your name, address, business name, e-mail address, home telephone number and work telephone number.

All information which you supply to SOTEAG will be processed in accordance with applicable data protection and privacy laws, including the Act.  Your details will be entered into SOTEAG database for general administration purposes. SOTEAG has implemented appropriate technical and organisational security measures to protect your personal data against unauthorised or unlawful processing, and against accidental loss or destruction of, or damage to, your personal data.  Further information regarding SOTEAG’s data protection policy can be obtained upon request.

To help SOTEAG understand the accessibility of this Website, and therefore improve its service to you, SOTEAG keeps a record of which pages are accessed by users.  This information does not identify you as an individual and is not linked to any personal information which SOTEAG may collect about you.  SOTEAG stores this information securely.

SOTEAG is required to provide all users of the website clear information on how cookies are used and how you may opt out if you choose to do so. Cookies are created when a browser is used to visit a website that uses cookies to keep track of how people move between a website’s pages. Cookies are small text files which normally contain no more than the URL of the website that created the cookie, the duration of the cookie's abilities and effects, and a random number. This information cannot be used to reveal a person’s identity or any other personally identifying information. However, some website providers make cookies to market products and services by creating a profile of people’s use of the internet (for example surfing habits). SOTEAG does not make use of these targeting or advertising cookies.  You can opt to restrict or block the cookies set by SOTEAG by amending your browser settings. 

SOTEAG uses privacy friendly analytics to determine how people use the website, and these require no cookies. 

SOTEAG uses a range of external services within its website, such as Facebook, Twitter and Youtube. These are third party (functionality) cookies and by using the website, you agree that we can place these types of cookies on the device(s) that you use to engage with our website. Additionally if you follow a link to a news item placed on a website other than the SOTEAG website, you will then be subject to the new website privacy policy.

At the time of publication (of this privacy notice) SOTEAG is aware that the following third party services make use of functionality cookies: Facebook, Twitter, Instagram. It is likely that you will encounter the cookies the providers listed above make use of by using the website.  Using the services provided by the third parties listed above, from the website you are likely to then come into contact with the cookies that those providers make use of. These third parties provide details of how to opt out of using the cookies that they make use of, from their own websites.

Access to your personal data
SOTEAG will provide you with a copy of all your personal information, collected through this Website, upon receipt of a written request from you.

How SOTEAG stores your personal information
SOTEAG is committed to ensuring that your personal information is secure. In order to prevent unauthorised access or disclosure, SOTEAG has put in place suitable physical, electronic and managerial procedures to safeguard and secure the personal information we collect.

Unfortunately, the transmission of information via the internet is never completely secure. Although SOTEAG will do its best to protect your personal information, SOTEAG cannot guarantee the security of your personal information transmitted to the Website; any transmission is at your own risk. Once SOTEAG has received your personal information, it will use strict procedures and security features to try to prevent unauthorised or unlawful processing of your personal data, and against accidental loss or destruction of, or damage to, your personal data.

Your personal information will not be transferred outside the UK, unless you are based outside the UK and we need to contact you using the personal information you have provided.

SOTEAG will not pass your details to anyone else outside SOTEAG without your permission.

Changes to our Privacy Policy
In order to provide you with up to date information the website is subject to constant change.  SOTEAG may update or amend the website and the Privacy Policy at any time. It is your responsibility to check the Privacy Policy on each occasion that you use this Website.

© SOTEAG | All rights reserved
All reports on this website are the property of The Sullom Voe Association Limited and its agent SOTEAG and are not to be cited without the written agreement of SOTEAG.
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